Monday, October 22, 2012

The Best Way to Safeguard Your Confidential Documents

We all recognize that lawyers, doctors and banks obtain confidential information from their clients, but every business, large or small, has sensitive information that needs to be secured. Identity theft and fraud are on the rise. Businesses collect information about employees, customers, company financial information, and product development. Sensitive documents that most businesses have on hand are employee records, customer and vendor records, financial and budgeting data, and product specifications or drawings. The best way to safeguard your confidential documents that are to be destroyed is to use a paper shredding service.

All levels of government have passed legislation to protect the confidentiality and privacy of individuals and corporations. Managing information has become an important function in any business. Document shredding services can help your business develop a records management program, advising your company how long to keep records, how to keep them secure, and when to destroy them. Document shredding professionals are informed about current federal, state and local regulations, and will ensure that your company is compliant. Storage of sensitive documents must be augmented with a retention plan. Document shredding services provide steps to securing those sensitive documents, ensuring that confidential information will not fall into the wrong hands. Document shredding services also offer individuals and small businesses a secure drop-off location for personal records to be shredded.

When a business wants the reassurance that its information is secure, it can call on a document shredding professional to assess the needs of the company, and provide mobile, off-site or one-time shredding services. A secure bin is given to collect papers to be shredded. A secure shredding vehicle will arrive at the business as scheduled, and the papers are shredded on-site. Screened and insured shredding professionals safely handle the documents during the entire process. If a company prefers, shredding can be done with company personnel present to supervise. A dated report which is a Certificate of Document Destruction is provided confirming the destruction of the material, providing proof of compliance with regulations, and protection against fraud activities.

Recycling sensitive documents does not satisfy government regulations for privacy and confidentiality. There is not a secure path from the recycling bin to the recycling depot. Paper shredding companies help the environment by recycling the shreds that are produced in the process, providing compliance and security at the same time. Office paper shredders may be convenient, but they are not secure. For instance, documents are easy to get to while lingering around the office to be shredded. A professional document shredding service frees up staff time while maintaining the privacy of those papers.

Maintaining an office shredder utilizes staff time and physically putting the papers into the shredder takes up a great deal of time which hinders business productivity. Document shredding services eliminate that chore, leaving staff time for more productive actions. While most information is generated electronically today, much of that information is printed out and filed. Document shredding services are an efficient and secure answer to the question of what to do with all the accumulated paper-based data that businesses, both large and small, accumulate. Document destruction companies are the best way to safeguard your confidential documents.

Premier provider of document shredding New York and paper shredding New Jersey. Certified by the National Association for Information Destruction to make sure your information always stays secure and confidential.

Premier provider of document shredding New York and paper shredding New Jersey. Certified by the National Association for Information Destruction to make sure your information always stays secure and confidential.

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